Planning A School Trip: A Step-by-Step Guide For Teachers

Organising a school trip can feel daunting, but with the right guidance and preparation, it can be one of the most rewarding experiences for your pupils. At Alderford Lake, we support schools across Shropshire, the West Midlands, and beyond with safe, curriculum-linked, and engaging outdoor school trips.

This guide provides a step-by-step approach to planning a successful school trip, helping you manage logistics, safety, and learning outcomes with confidence.

Step 1: Define Your Objectives

Before booking, clarify the goals of your trip. Consider:

Outdoor curriculum links: Which subjects or learning outcomes will be supported? PE, STEM, PSHE, and Geography are all enhanced by outdoor activities.
Developmental outcomes: Are you aiming to build teamwork, confidence, independence, or problem-solving skills?
Age-appropriate activities: Ensure the experience is suitable for your pupils’ abilities and interests.

At Alderford Lake, we offer a wide range of water-based and land-based activities – from kayaking, raft building, and SUP to team challenges – that can be tailored to meet your objectives.

Step 2: Decide On Trip Type

Next, decide whether a day trip or residential stay is most appropriate for your group.

Day trips are ideal for a single session or a taster of outdoor adventure.
Residential trips provide extended learning opportunities, with evenings and nights filled with team-building, reflection, and shared experiences.

Our flexible packages include half-day, full-day, and multi-night options to suit every school’s needs.

Step 3: Set Your Budget

Consider all costs, including:

Trip fees per pupil
Travel to and from Alderford Lake
Meals and snacks
Optional extras (photos, souvenirs, or extended activity sessions)

We offer clear pricing tiers for half-day, full-day, and residential trips, with no hidden costs – teachers even attend free! Early booking can also save with discounts.

Step 4: Check Safety & Compliance

Safety is paramount. Choosing an AALA-licensed centre like Alderford Lake ensures all activities meet strict national standards.

We provide:

Fully qualified, instructor-led activities
Correctly fitted safety equipment and wetsuits
Supervision ratios that meet requirements
Full risk assessments and emergency procedures

This reduces the administrative load for teachers and provides peace of mind.

Step 5: Plan Logistics

Organising the practical elements makes for a smooth experience. Consider:

Transport arrangements
Timetable for activities and meals
Supervision ratios
Clothing and equipment lists for pupils
Accommodation and sleeping arrangements (for residential trips)

Our team works closely with teachers to ensure everything runs seamlessly, from arrival to departure.

Step 6: Prepare Pupils & Parents

Effective preparation helps pupils get the most from the trip:

Share activity details and learning outcomes
Explain safety rules and expectations
Provide a packing list (including suitable footwear, clothing, and water bottles)
Ensure consent forms and medical information are collected

Clear communication with parents and pupils ensures a positive and safe experience for everyone.

Step 7: Enjoy The Trip & Capture Learning

Finally, let the adventure unfold! Teachers can focus on supporting pupils, observing growth, and enjoying the experience, while our instructors manage the activities safely.

Encourage reflection on teamwork, problem-solving, and personal achievement
Capture memories through photos or journals
Link activities back to the curriculum to reinforce learning

At Alderford Lake, our structured yet flexible approach allows pupils to learn, grow, and have fun – creating memories and skills that last far beyond the trip.

Planning A School Trip: A Step-by-Step Guide For Teachers

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